Meeting Minutes

Meeting Minutes

PRESENT: First and last names of all those present at the meeting

ABSENT: First and last names of Committee members who are unable to attend the meeting.

1. CALL TO ORDER/OPENING REMARKS

  • The time that the meeting was called to order and by whom.
  • Any opening remarks summarized here.

2. APPROVAL OF THE MINUTES FROM (DATE)

  • You need a motion to approve the prior meeting’s minutes.
  • Motion: To approve the minutes of (DATE) as circulated (or AMENDED) Motion By: Name of person (FIRST & LAST) who made the motion
  • Seconded By: Name of the person (FIRST & LAST)) who seconded the motion Carried or Defeated

3. ADDITIONS TO THE AGENDA

  • If there are additions to the agenda or requests for the next meeting’s agenda, these would be bulleted here.

4. APPROVAL OF THE AGENDA

  • Motion: to approve the agenda as circulated (or AMENDED)
  • Motion By: name of person (FIRST & LAST) who made the motion
  • Seconded By: name of person (FIRST & LAST) who made the motion Carried or Defeated

5. BUSINESS FROM THE PREVIOUS MEETING

  • Any items from the previous meeting that need to be discussed further

6. ITEM # 1 TO BE DISCUSSED

  • Put a summary of the discussion around the topic
  • If any motions were made, put the information here
  • If further information is needed, put follow-ups, names, and a target date here

7. ITEM # 2 TO BE DISCUSSED

  • Any other items

8. ADDITIONS TO THE AGENDA

  • Any added agenda Item, including a summary of the discussions around this item
  • If any motions were made, put information here
  • If further information is needed, put follow-ups, names, and a target date here

9. ADJOURNMENT

  • Record the time the meeting was adjourned

10. NEXT MEETING (DATE)

  • The next meeting date should be decided at the end of the meeting before everyone leaves. It’s a handy reminder to include it at the bottom of the minutes template so it isn’t missed.